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| Under these rules and regulations the term "
exhibitor " shall include all employees,
servants and agents of any company partnership,
firm or individual to whom space has been allocated
for the purposes of exhibiting. The term "exhibition"
shall mean the exhibition referred to on the application
and contract form. The term " organiser"
shall mean FAIRLINK EXHIBITION SERVICES LTD. The
term "contract" means the contract for
exhibition space at the Exhibition entered into
between the Organisers and the Exhibitor which
incorporates the rules and regulations. |
| 2. Application For Participation |
| All applications for participation shall be
made on the prescribed application form. The application
form shall be submitted to the Organisers or their
authorised Representatives. The submission of
the form shall deem to be confirmation of participation
and acceptance by the Exhibitor of the Terms of
Contract. The Organisers shall reserve the right
to accept or refuse any application without disclosing
to the Exhibitor any reasons thereof. |
| 3.
Allocation of Exhibition Space |
| The Organisers shall allocate the space in accordance
with the nature of exhibits or in any manner they
may deem fit. The Organiser shall reserve the
right to change the space allocated to the Exhibitor
at any time prior to the commencement of the erection
of the booth of the Exhibitor should exceptional
circumstances demand and, to alter the space to
transfer or close entrances and exits to the Exhibition
facilities and to undertake other structural alterations
as they may deem fit. Such changes shall be at
the discretion of the Organisers and the Exhibitor
shall have no claim for compensation as a result
of such changes. |
| 4. Use of Exhibition Space |
| Exhibitors are only entitled to exhibit the
announced products and to man the exhibits with
competent personnel during the opening hours of
the Exhibition. The Organisers reserve the rights
to refuse admittance to any visitor to the Exhibition
or to have access to any stand. Exhibitors are
not allowed to sub-let or assign the stand/s allotted
to them to other parties either wholly or in part
without the written consent of the Organisers.
Exhibitors will be liable for any damage to the
walls or to any part of the Exhibition hall in
which their exhibits are placed and shall not
paint or otherwise alter the floors, ceilings,
pillars, or walls without the prior consent of
the Organisers. |
| Co-exhibitor, referring to another organization
who shares a booth with an exhibitor will have
to pay USD500 for each city. |
| All exhibitors are requested to
distribute their brochures, leaflets, pamphlets
and any promotional materials of any kind within
their booths. Otherwise, the organizers reserve
the rights to remove them by all means. |
| All
exhibitors shall put their Display Rack and other
promotional set-up within their booths. Otherwise,
the organizers reserve the rights to remove them
by all means. |
| All exhibitors are only allowed to show the
branding of the universities, colleges and schools
or the institutions they represent, rather than
the names of their agents in the booth. Otherwise,
the organizers reserve the rights to remove them
by all means. |
| 4.5 On-Site Recruitment is not
allowed |
| All exhibitors are not allowed to publicize
any on-site recruitments signs. Otherwise, the
organizers reserve the rights to remove them by
all means. |
| a. 50% of the charges payable by the Exhibitor
under the Contract Form (Unit Costs) to be paid
upon signing of the contract form. |
| b. The balance shall be paid not later than
60 days prior to the opening date of the exhibition. |
| 6. Breach of Contract and Withdrawal
by Exhibitor |
| Without prejudice to the rights and remedies
of the Organisers in respect of any breach of
the Contract on the part of the Exhibitor the
Organisers may at their discretion allow the Exhibitor
to withdraw from the Exhibition subject to the
following conditions: |
| a. The Exhibitor must give written notice to
the Organisers that he desires to withdraw and
if the Organisers allow such withdrawal they will
notify the Exhibitor of their decision in writing. |
| b. Any payment to the Organisers will not be
refunded. |
| c. Should the Exhibitor fail to observe or comply
with any of the terms and conditions contained
herein or if the Exhibitor shall fail to pay any
of the unit costs at the time and in the manner
aforesaid, then the Organisers may thereupon by
written notices given to the Exhibitor rescind
the contract. |
| d. Upon the Organisers exercising their right
to rescind the contract under subclause(c) of
this clause, they may but are not obliged to relet
or otherwise deal with the Exhibition space contracted
by the Exhibitor in default on such conditions
as the Organisers shall deem fit. In the event
the Organisers having elected to but not able
to relet the said Exhibition space, the Exhibitor
in default shall be liable to pay the entire unit
costs to the Organisers as liquidated damages
for the loss of rental. |
| The Organisers reserve the right to change the
venue and duration of the Exhibition if exceptional
circumstances so demand. In the event of change
of venue and/or duration, the agreement to participate
shall remain in force so long as the Exhibitor
is informed at least a month before such changes
will take place. In the event of a change of venue
and/or duration or cancellation of the Exhibition,
the Exhibitors shall not be entitled to any claim
for compensation in connection with their reservation
for participation. |
| 8. Construction and Decoration
of Stand |
| Exhibitors will be allowed to decorate their
unit as per schedule in Exhibitor's Manual. Any
damages caused by the Exhibitor or his/its contractors
to other Exhibitors or common property shall be
the responsibility of the Exhibitor. All Exhibitors
must complete their construction and decoration
by the date and time stipulated by the Organisers. |
| a. Exhibitors shall bear the responsibility
and expenses for the transport of exhibits to
the Exhibition venue. |
| b. Exhibitors shall make their own arrangement
for storage and warehousing of their exhibits. |
| c. Exhibitors shall remove all exhibits from
the Exhibition hall within the period stipulated
by the Organsers and shall indemnify the Organisers
against any loss by reason of the delay or damage
to the Exhibition hall. |
| The Organisers shall not be liable for any loss
sustained by the Exhibitor directly or indirectly
attributable to the cancellation, suspension or
reduction of duration of the scheduled Exhibition
from the period advertised or specified due to: |
| b. Acts of War, Military Activity, Municipal
Statutory or Civil Authority requisition. |
| c. Fire, flood, typhoon, excessively inclement
of weather, earthquake, or a combination of the
same. |
| d. Damage caused by an aerial object or aircraft. |
| e. Strikes or lockouts by workmen. |
| If the Exhibition is cancelled, reduced or postponed
then and in such event the unit costs paid to
the Organisers, or any part there of may be refunded
at the sole discretion of the Organisers to the
Exhibitors but without prejudice to the Organisers'
right to appropriate the entire sum or any part
thereof for expenses they have already incurred
for the Exhibition. |
| The Organisers shall take all security precautions
in the interest of the Exhibitors and visitors.
However, the Organisers shall not be held responsible
for any loss or theft of exhibits at the Exhibition
hall during the build-up, exhibition and dismantling
period. The Organisers shall also not be held
responsible for any loss or damage to exhibits
or any articles belonging to the Exhibitors. |
| All materials used in stands and exhibition
constructions must be properly fire-proofed in
accordance with local regulations. Fire marshals
will patrol the Exhibition facilities and will
be authorised to stop any demonstration that are
potential fire hazards. |
| 13. Insurance, Liability and
Risks |
| All Exhibitors shall insure, indemnify and hold
the Organisers and the venue owners harmless in
respect of all costs, claims, demands and expenses
to which they may be subject as a result of loss
or injury arising to any persons howsoever caused
while the said persons are upon or examining or
passing the Exhibition stands, during the tenancy
of the Exhibition. The liability or risks of the
employees, agents or exhibits shall be the responsibilities
of the Exhibitors. |
| 14.
Supplementary Clauses |
| Whenever necessary, the Organisers shall have
the right to issue supplementary regulations in
addition to those in the Terms of Contract to
ensure the smooth management of the Exhibition.
Any additional written regulations and/or instructions
shall form part of these Terms of Contract and
they shall be binding on the Exhibitors. |
| 15. The failure to object to any breach of any
clause herein by the Organisers shall not constitute
agreement to modification of this agreement or
a waiver of any subsequent breach of such clause. |
| Download the terms of contract: PDF |
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